Your first day
The first thing we’ll need you to do, if you haven’t already, is present your identification documents to the HR team to prove you have the right to work in the UK. For further information, including which alternative documents you can bring, please have a look at the right to work checklist, which can be found on the Home Office website. Your start date may be delayed if the HR team have not seen the correct documents.
Before you start with the University, the HR Team will ask you to complete a University of Oxford application form for a university card. This card will grant you swipe access to the University buildings, as well as being a form of identification. In addition, this also gives you access to a number of discounts for University employees - but more on that later! Please contact the HR team with at least a week’s notice before your card expires and they will request a renewal for you.
Those staff working in hospitals will require NHS access cards to operate the swipe doors in order to gain access to labs, offices and wards. NHS cards can be applied for on your first day through the security team at the JR hospital, the HR team will help you with this. This card is valid for a year, if your contract is for less than a year than your card will expire at the end of your contract. You will need your University card to renew your OUH NHS card. Your manager will arrange your access to the relevant building/s for you, including out of hours access where necessary.
Your HR Team will also give you your IT Services username (also referred to as Single Sign-on or SSO), so you can complete your IT registration and start using University computers, wifi and printers. Please email IT if you have any problems. If you’ve not already signed your contract and given your P45 to HR then please bring these with you on your first day. If you don't have a P45, complete a Starter Checklist form and send it to HR.
Today is also the day to get to know your workplace, including the standard health and safety procedures, security and evacuation. Your manager should start working through your induction checklist with you to cover these and other useful things.
You will receive a Health & Safety and IT induction during your first week. Your line manager will provide you with the details of both sessions.